If your project team is looking for ways to improve efficiency or reduce overhead—or maybe the team just needs a general refresh—consider these 12 actions as a launch pad for success.
1. Prioritize End User Communications
Successful project management heavily depends on interactions with end users. Prioritizing these communications enhances advocacy efforts, stakeholder satisfaction, and even helps avoid scope creep. Making end user communications a priority benefits every aspect of your project.
2. Centralize Documentation and Project Information
Managing data in multiple locations is less efficient and more error-prone. Centralizing documentation in a secure, accessible platform can boost team efficiency while ensuring that project information is easily available. Leverage project management software that offers data security and access control.
3. Provide On-Demand Status Updates
Sending regular status updates may not be sufficient for team members and stakeholders working offsite. On-demand project updates allow everyone to access the latest information when needed, improving strategic decision-making across the team.
4. Boost Productivity with Online Solutions
Online tools like video conferencing, document sharing, and web-based platforms can significantly improve the productivity of your project team, especially for mobile workers or those who collaborate with remote stakeholders.
5. Renew Commitment to Project Team Training
Regular training is essential, even when budgets are tight. Ongoing project management training increases your team’s knowledge and capabilities while also improving job satisfaction. Prioritize continuous learning to keep your team ahead of the curve.
6. Encourage Professional Networking
Encourage your team members to build professional networks. Networking gives PMP®s access to valuable knowledge, market insights, and potential industry partnerships. Well-connected team members can leverage these networks to enhance project outcomes.
7. Support Mentoring Relationships
Rather than managing a formal mentoring program, simply make it known that mentoring relationships are encouraged within the team. Team members will often form their own mentor/mentee partnerships, which fosters learning and collaboration.
8. Engage the Entire Team in Strategic Discussions
Involving all team members, regardless of their level, in strategic discussions increases their engagement and commitment to project goals. By linking project deliverables to the broader organization’s mission, team members will feel more invested throughout the project lifecycle.
9. Develop a Culture of Advocacy
Project advocacy shouldn’t just be talked about—it needs to be embedded into your team’s culture. Encourage project advocacy as part of every team member’s role, ensuring that they actively support project objectives and outcomes.
10. Partner with a Data Expert
If your team lacks expertise in benchmarking or data analysis, consider partnering with a data expert. Accurate data interpretation is crucial for benchmarking and evaluating project performance, so bring in outside help if needed to ensure your efforts are effective.
11. Conduct Consistent Project Post-Mortems
Thorough post-mortem analyses are essential for identifying areas for improvement, enhancing stakeholder satisfaction, and reducing waste. Make time for project post-mortems after every project to drive efficiency and continuous improvement.
12. Use Technology to Streamline Operations
Technology tools for data analysis and knowledge management can save time and reduce errors. Consider the ROI of implementing these platforms and how they might increase your team’s productivity by automating repetitive tasks and improving project outcomes.