THE PROJECTS OF SUMMER

Warm days are upon us, and with summertime comes some perks—and a few pitfalls—for project management professionals. Learn how to make the most of the nice weather without watching your timeline wither.

First we’ll look at the downsides of trying to tackle projects during the dog days of summer.

The vacation conundrum. Not only are many Project Teams short staffed while folks take their annual family vacations, but vendors and other outside partners may also be stretched thin for the same reason. Remember to plan accordingly when putting together the project’s initial timeline and resource requirement projections, and be realistic about the level of support that’s likely to be available during the summer season.

Jostling for resources. If you’re scheduling weather-sensitive projects, be ready to compete with other similarly-minded organizations. Project Teams facing this challenge typically have two avenues open to them: reserve the necessary labor and materials in advance (sometimes paying for them upfront to ensure they’ll be there when needed), or figure out a way to move critical deadlines either forward or back so they don’t coincide with the highest-demand months.

There are, however, some summertime benefits your Project Team can take advantage of.

Boost morale the natural way. Events held in the fresh air often feel less like work, so plan meetings outside, schedule warm weather team-building activities, and perhaps even allow for more flexibility in work hours if possible. The team will appreciate the change of pace, and they’ll also have fun memories to chat about during the gloomy winter months.

Compress schedules when nice weather hits unexpectedly. If summer arrives early or stays late, be sure to pack in as many weather-dependent project tasks as possible. It’s often prudent to have a list of such activities handy, so the team can act quickly when good weather hits.

PMAlliance, project management training.

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