Senior executives routinely juggle multiple high-stakes initiatives. Maintaining awareness across these different projects is a big challenge, even when the team does its best to keep everyone in the communication loop. This could leave business leaders unaware of problems or risks, diminishing their ability to overcome obstacles before they result in delays and budget overages.
Strengthening the communication structure requires dedicated focus and time, something busy project teams don’t always have. Fortunately, a relationship with an experienced project management consultancy can help address executive-level communication gaps, free your team to focus on mission-critical tasks, and deliver the visibility you need to keep strategic initiatives on track for success.
Enhanced Visibility and Control
A project partner empowers your executive team by providing a clear view of every aspect of your initiatives, including timelines, resources, risks, potential roadblocks, and overall health. The consultancy can surface key data from the communications flowing through your projects, enabling business leaders to make informed decisions quickly and confidently. Early in the project’s charter and planning phases, executives also get an overview of the complex network of connections between different functional groups. This knowledge helps your senior staff understand, nurture, and influence the communication channels that power project collaboration and innovation.
Proactive Risk Management
Strong communication channels orchestrated by an experienced project management consultancy helps your leadership group stay ahead of risk. At PMAlliance, we often receive feedback from executives who recognize that our robust communication processes enable their teams to work more proactively to identify and mitigate risks. They know that implementation of a rigorous weekly control is challenging for internal teams to establish and maintain alongside their other project duties. An outside partner can take on that critical support component and ensure you don’t miss key information or learn about issues late in the game.
Effective and Timely Communication and Collaboration
Effective communication is the foundation of project success, and a structured approach helps to break down silos and ensure that information flows smoothly between all stakeholder groups. By maintaining a rigorous process throughout the project’s lifecycle and keeping communications moving even after the initial excitement wears off, your project consultancy partner can help surface key information and drive stakeholder engagement at every stage. Without these timely insights, senior staff members don’t know if the team needs assistance or where executive support can help steer the project away from trouble. A project management partner also brings the benefit of a neutral perspective free of internal pressures and influences. This keeps everyone’s focus on sharing information and working together even when the updates include unwelcome news.
Less Anxiety, More Confidence
Executives gain valuable peace of mind—an elusive element in high-visibility, high-stakes initiatives—when they have a trusted project management partner to assist with information flows. You no longer need to brace yourself for last-minute surprises or frantic calls for help at the eleventh hour. Instead, a continuous information loop keeps your business leaders informed and ahead of the action. Healthy two-way communication channels enable early awareness and actions, allowing the management team to experience less anxiety that issues might go unnoticed and more confidence that strategically important projects will reach a successful conclusion.
PMAlliance, Inc uses a team of highly experienced and certified professionals to provide project management consulting, project management training and project portfolio management.