Successful project management is all about having the right tools, strategies, and support in place. Whether you’re a seasoned PMP® or just starting in the field, certain gifts can make a huge difference in how smoothly a project runs. In this list, we explore ten gifts every project management professional would love to receive—from clear objectives and solid contingency plans to supportive stakeholders and amazing team members. These are the real keys to project success, packaged in a thoughtful and practical way.
Day 1 – A clear set of achievables. Scope creep has the potential to waylay every good intention and every effective action. Progress often grinds to a halt when objectives are murky or when a project’s target is always shifting. Beginning a project with a clearly defined—and mutually supported—set of achievables would be a great gift to receive.
Day 2 – Several workable contingencies for each potential problem. It’s not enough to identify issues that may come up throughout a project. The team must also devise a strategy to address those concerns, preferably through proactive measures. And because problems are rarely easily tamed creatures, having more than one possible solution is always preferred.
Day 3 – Ideas to save money on every bid. When a vendor proposal comes in higher than anticipated or when unexpected material shortages drive up costs, alternate suppliers may not be able to do much better. It’s always good to have a few innovative strategies in reserve to keep things within budget.
Day 4 – Technology platforms that facilitate efficiency. Today’s Project Teams have a lot on their plates and there are times it seems there just aren’t enough hours in the day or members on the team to accomplish everything. From e-mail platforms to budget spreadsheets, robust technology tools have the ability to tame task lists and enable PMP®s to succeed even under very heavy workloads.
Day 5 – Ample opportunities for training. It can be difficult to set aside enough time and get adequate funding approved. But once those pieces are in place, the biggest relief often comes when a seat in a relevant training course taught by an experienced instructor becomes available.
Day 6 – Multiple layers of patience to deal with issues. It’s true, project management can sometimes test a PMP®’s patience. Supply chains can break down, vendors can experience labor issues, stakeholders can change their minds (as well as have selective memories). Human nature being what it is—and coupled with the workload many Project Teams carry—patience is something project teams can always use more of.
Day 7 – Seasoned mentors to lead the team. Regardless of the expertise that resides within a project office, it’s always nice to have someone available to answer questions and offer thoughtful insight. The presence of an experienced PMP® is an especially welcome gift when junior-level team members need guidance and support.
Day 8 – Troops of engaged stakeholders. Any PMP® will tell you that a project’s outcome is always better when stakeholders are involved in the process and committed to its success. They’re typically more realistic when it comes to establishing timeframes and expectations, and they’re more candid about providing constructive feedback.
Day 9 – A group of supportive executives. Problems sometimes crop up that are too big to be resolved within the Project Team—staffing, funding, and strategic alliances are just a few. Having an interested and committed leadership team can be instrumental in overcoming significant project management obstacles.
Day 10 – Awesome team members. The combined expertise and skill set of a great project management team makes the whole of a Project Team more capable than the sum of its parts. Working with competent team mates who take their roles seriously brings everyone’s performance to new levels.
In this post, we highlight the “10 Days of Project Management Gifts” that any project management professional would be thrilled to receive. Each day focuses on a valuable asset that makes the journey of project management smoother and more successful. From establishing a clear set of objectives to having strong executive support, these ten gifts represent practical solutions that help PMP®s navigate the complexities of project management and drive better outcomes for their teams.
Project management training tips provided by PMAlliance Inc.