
Master These Communication Trends to Boost Project Performance
Your team’s communication strategy is always evolving. Just moving from one project to the next, you’re likely to find different sets of requirements and expectations
Our proprietary Duration-Driven® Methodology is what distinguishes us from other companies.
It is the foundation of our success and essential to the continuing success of all the projects we support.
In this e-book, we’ll analyze the top ERP implementation obstacles and explore solutions to overcome these hurdles and move your project towards a successful completion.
PMAlliance provides immediate project and portfolio management solutions that can transform the way your company manages projects, enabling you to achieve consistently successful results.
A trio of industry-leading insurance subsidiary firms relied on PMAlliance to apply our proven portfolio management methodology to gain control over their existing projects and ensure they could meet upcoming compliance deadlines.
Challenges:
PMAlliance has been serving clients for 20 years. Our dedication to our client’s success remains our top priority and is what sets us apart. Your success is our success. Our proprietary methodology can be applied to any project in any industry.
A manufacturing company asked PMAlliance to redirect its efforts to implement new strategic projects that would increase sales and profitability. The project teams faced several significant challenges, including project plans without realistic scheduling or resource allocation, how to integrate the new projects with day-to-day tasks, and inadequate reporting to the project’s stakeholders.
Challenges:
Our mission is to partner with our clients to deliver a flexible combination of services that are tailored to their needs. PMAlliance uses a team of highly experienced and certified professionals to provide project management consulting, project management training and project portfolio management (PPM) services
In this e-book, we’ll analyze the top ERP implementation obstacles and explore solutions to overcome these hurdles and move your project towards a successful completion.
Our proprietary Duration-Driven® Methodology is what distinguishes us from other companies.
It is the foundation of our success and essential to the continuing success of all the projects we support.
In this e-book, we’ll analyze the top ERP implementation obstacles and explore solutions to overcome these hurdles and move your project towards a successful completion.
PMAlliance provides immediate project and portfolio management solutions that can transform the way your company manages projects, enabling you to achieve consistently successful results.
A trio of industry-leading insurance subsidiary firms relied on PMAlliance to apply our proven portfolio management methodology to gain control over their existing projects and ensure they could meet upcoming compliance deadlines.
Challenges:
PMAlliance has been serving clients for 20 years. Our dedication to our client’s success remains our top priority and is what sets us apart. Your success is our success. Our proprietary methodology can be applied to any project in any industry.
A manufacturing company asked PMAlliance to redirect its efforts to implement new strategic projects that would increase sales and profitability. The project teams faced several significant challenges, including project plans without realistic scheduling or resource allocation, how to integrate the new projects with day-to-day tasks, and inadequate reporting to the project’s stakeholders.
Challenges:
Our mission is to partner with our clients to deliver a flexible combination of services that are tailored to their needs. PMAlliance uses a team of highly experienced and certified professionals to provide project management consulting, project management training and project portfolio management (PPM) services
In this e-book, we’ll analyze the top ERP implementation obstacles and explore solutions to overcome these hurdles and move your project towards a successful completion.
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Your team’s communication strategy is always evolving. Just moving from one project to the next, you’re likely to find different sets of requirements and expectations
Projects that have clear and ongoing project communication issues eventually become plagued with problems. You’ve probably seen it before: The people responsible for managing schedules
Your team may occasionally execute projects that will have unwelcome effects on an organization’s workforce. Most impacts are intended to be positive, such as workflow and machinery updates that improve safety for staff. But in other cases, employees may learn their jobs are scheduled for relocation or that their positions are being eliminated entirely.
Time is an important component in every project. From scheduling sought-after craft labor resources to meeting key task deadlines, PMs must remain focused on time throughout the effort. But some projects are more time-sensitive than others. If your team is working on initiatives that require tight timeframes or have fixed completion dates, keep these helpful strategies.
The on-deck project. It’s there, waiting in the wings, ready to go as soon as your team wraps up its current efforts. You and your stakeholders are probably excited to get going on it. It may be a garden-variety project, or it could be a one-time, strategically important initiative that will catapult the company forward. Either way, if its start date hinges on completing other tasks, it’s in a precarious position, because if something—anything—goes wrong with your present schedule, that on-deck project will almost surely be bumped.
One common problem organizations encounter is the existence of multiple concurrent plans for a single project. Between the various cross-functional groups, from accounting to engineering to HR, you may discover there are too many schedules in use. With all these timetables floating around, how can you trust any of the resulting progress estimates? The true status of each activity soon becomes a big question mark. Sound familiar? It’s the “many truths” problem and it could doom your project to failure.
Every PM strives to provide the executive team with useful data. Unfortunately, it isn’t always clear what kind of information an organization’s leadership group wants. Some executives have expressed an interest in being involved at each stage of a project’s lifecycle, while others prefer to be updated on the highlights and leave the details to someone else.
With numerous stakeholders to support and ambitious corporate goals to achieve, project teams sometimes fall into the trap of over-committing themselves as they try to make everyone happy. Some agree to aggressive schedules in hopes they can shave time off along the way. Others begin projects with a too-lean budget expecting they will somehow keep expenditures below normal levels. In each case, the team usually ends up looking bad in the end, as the project’s target completion date encounters delays and requests for additional funds pile up.
The need to develop new processes should be an expected part of any facility startup project. Depending on the type of site that’s being launched, the organization may not have established protocols that address any number of functions—inventory management or materials receiving, for example. Or it’s possible that formal processes do exist within the company, but that they aren’t comprehensive enough to encompass all the activities that will occur in the new facility.
Complex projects often have more than one critical path, and in order for the project to reach a successful completion, each of these paths must be carefully managed. Even if the primary path is achieved, a lack of progress on any of the follow-on paths could doom the project to failure in the long run.
Teams that execute these challenging projects need to be mindful of what it takes to manage multiple layers of requirements and actions. A strong awareness of all the paths that make up a project is critical if the Project Team wants to ensure that nothing falls behind schedule or drops off the radar.
If your center of excellence is facing a can’t-fail project with multiple paths, it’s important to understand the risks that exists and where opportunities for success can be found.
The risks behind multiple critical paths
One risk often encountered when executing projects with more than one critical path is the potential for tasks outside the primary path to be neglected. It’s easy for the project team and executives to be so focused on the primary critical path that other important issues outside of that narrow scope go unnoticed. Without a course correction, this fixation can cause the additional paths to become critical as well. Milestones might be missed or, as schedule adjustments are made to reflect the project’s progress against the target completion date, activities outside the primary critical path may not be properly re-sequenced.
If activities in one path begin to slip, it will eventually trigger problems for the team and could cause considerable grief to the project. The organization may need to spend more time or money to get progress back on track than was originally estimated. Not only could the project’s completion date be in jeopardy as a result, but the Project Team may also go over budget trying to set things right.
The other common risk arises when any of the secondary or tertiary paths overtakes the primary critical path in importance. Occurring most often as a result of failing to adequately attend to follow-on paths, one of these lower-priority paths could suddenly become the most important path when the team realizes they’re dangerously behind schedule or not prepared to execute activities as needed. The primary critical path is then at risk of also falling behind.
Tips to successfully manage multiple critical paths
Driving these complex efforts to a successful completion requires a cohesive methodology that delivers the necessary insight, while also providing the tools to act quickly and effectively.
Robust project controls are a vital component when managing multiple critical paths. The right project management methodology will enable the team to identify problem areas early. With insight into the project’s progress and a knowledge of potential challenges lurking on the horizon, the Project Team will be able to maintain sufficient awareness of not only the primary critical path, but also all everything that follows behind it.
Communication is another key to sustaining the right level of connection across all of the important paths that are part of the project. Information sharing should be a focus as the Project Team works to balance the needs of the critical path alongside those of the secondary and tertiary paths. Data must flow from the project team up to the executives to ensure everyone is aware of progress and issues. It will also need to be channeled from the leadership group down to the center of excellence. This may be in the form of strategic direction that influences project decisions or activity scheduling, or input to help resolve problems so the project can move forward.