One hallmark of nearly every project team is constant activity. Everyone is engaged and occupied with their tasks. They’re adjusting their workloads to ensure nothing falls behind and they maintain proactive communications across the various cross-functional sub-teams to move the project forward. But while these day-to-day efforts are an important component in success, PMs must be careful that they don’t confuse effort with the real bread and butter of project management: results.
It isn’t uncommon to encounter challenges during a project. Teams may lose a key member, putting additional work on everyone else, or a critical material might suddenly become unavailable. These problems are relatively routine and most PMs have the experience and resources to deal with the issues without derailing their project’s progress.
Has your project team ever overcommitted itself? It’s a surprisingly common problem. There are many ways a team can overcommit. Some promise to achieve too much. Others promise to deliver reasonable results on an unrealistic schedule. It’s also possible that a Project Team consistently meets expectations and sticks to the agreed-upon project timeframe, but at costs that exceed the approved budget parameters.
Information is one of the core pillars underpinning every successful project. With the evolution of technology and more compute power available than ever before, there’s little reason centers of excellence should continue to rely on data that may be days or even weeks old when it comes to identifying potential issues, forecasting activity schedules, making strategic decisions, and pouncing on opportunities in the marketplace.
In addition to the challenges project managers commonly face, initiatives that revolve around technology—upgrades, expansions, system replacements, etc.—bring their own unique obstacles. These can be especially difficult to navigate when you’re trying to execute a technology-related project in a non-technology organization. If a project that’s heavy on technology is on the horizon for your team, consider where roadblocks are likely to exist and the strategies that can help you overcome them.
Companies worried about the future should instead turn their focus toward planning. Contingency planning has long been a core skill behind successful project management, and it’s a competency that organizations can turn to as the Brexit process moves forward. After reviewing the firm’s goals and where the changing environment might intersect (or interfere), project managers will be able to lay out several contingent paths that can guide the business through the uncertain years ahead, leaning toward one or another of these potential paths as information about the future becomes more clear.
Teams tasked with executing manufacturing projects have a lot on their plates. To get things underway as soon as possible, it can be tempting to skip over the development of a work breakdown structure and go right to carrying out tasks. But any perceived time savings gained by avoiding this step will quickly come back to haunt PMs, often in the form of delays, critical activity conflicts, and tasks left uncompleted.
Project managers essentially have two areas of focus when it comes to manpower support:
Knowing that they have enough of the right resources to execute the amount of work planned, ensuring they aren’t caught short-handed at a critical time.
Understanding when those resources are needed—and when they’re best used—so they don’t have expensive labor resources onsite without anything to do.
If the team isn’t adequately staffed with the right level of labor resources to complete the amount of work being scheduled, the activity durations will ultimately take longer. This often leads to some of the project’s scope being sacrificed toward the end of the project as the team runs out of time leading up to the target completion date.