project management tips

Material Procurement Risks Your Project Team Might Miss

Is your organization launching a new facility? Whether it represents an expansion of existing operations, a relocation from a previous site, or an entirely new function for the company, there are a number of risks around material procurement that must be identified and properly addressed before your facility startup project can deliver the expected results.

Have You Taken Your Project’s Temperature?

Conducting ongoing checks of a project’s health is something teams should do on a regular basis, but surprisingly few actually do. If your organization is one of those that doesn’t already carry out routine monitoring, it’s an important skill that’s worth the effort to develop. A well-informed assessment gives project managers the level of awareness they need to proactively spot potential problems, deploy solutions, and monitor the results to ensure their fix was effective in bringing the project’s progress back on track.

5 Ways to Stop Scope Creep in its Tracks

Scope creep is a problem that plagues projects across the spectrum. Small or large, simple or complex, a project’s success can be threatened by stakeholders eager to add just one more activity to the list. If the team doesn’t know how to keep those parameters in check—or if they don’t have the tools to know when the approved scope is in jeopardy—they’ll have difficulty resisting requests to take on more than the project’s budget and target timeline can support. Failure often follows, as the PMO’s resources are expended early and the schedule falls apart.

Fortunately, there are some strategies organizations can implement to help maintain order and eliminate ballooning project boundaries. These approaches will also aid in avoiding the related schedule delays and cost overruns, not to mention the strain on team members’ workloads.

Tips for Managing Process Changes During Facility Startups

The need to develop new processes should be an expected part of any facility startup project. Depending on the type of site that’s being launched, the organization may not have established protocols that address any number of functions—inventory management or materials receiving, for example. Or it’s possible that formal processes do exist within the company, but that they aren’t comprehensive enough to encompass all the activities that will occur in the new facility.

Why Project Teams Over Commit | PMAlliance Project Management Blog

Has your project team ever overcommitted itself? It’s a surprisingly common problem. There are many ways a team can overcommit. Some promise to achieve too much. Others promise to deliver reasonable results on an unrealistic schedule. It’s also possible that a PMO consistently meets expectations and sticks to the agreed-upon project timeframe, but at costs that exceed the approved budget parameters.

Protect Your Project’s Task Chain | PMAlliance Project Management Blog

Every project is comprised of a number of individual tasks. Some tasks can and should be executed simultaneously, and at other times one task must be completed before the next activity can begin. Unfortunately, there’s a lot that can go wrong with these task chains, and the potential for problems grows along with the scope and complexity of the project. For example, the PMO might not realize that one delayed task doesn’t just impact one other activity, it actually affects the execution plan for many other tasks that are scheduled to happen later in the project.

4 Reasons You’re Having Trouble Setting A Project Start Date| PMAlliance Project Management Blog

You’ve probably noticed that setting start dates for projects—and sticking to them—is often a challenge. Smaller initiatives may not be as difficult, but bring a large, complex, or high-visibility project to the table and suddenly the prospect of a start date can become downright terrifying for stakeholders. Everyone typically wants the project done and most people are eager to participate in the planning phase, but try nailing down a date when the actual work will start and watch the avoidance behavior begin.

Supply Chain Challenges Continue To Evolve | PMAlliance Project Management Blog

Several factors can create challenges for manufacturing project teams. For example, among the many concerns for PMs today are unexpected supply chain issues related to ramping up after a prolonged downturn. It can be tremendously difficult to juggle increased manufacturing needs—often with time pressures as primary drivers—against potentially decreased bandwidth across suppliers and producers.

Managing The Impacts of Testing and QC on Manufacturing Projects| PMAlliance Project Management Blog

Testing and QC programs are a useful and necessary part of the manufacturing sector, but PMs need to be ready to address the significant impacts these activities can have on projects that are already in progress. Once the results of a testing or QC program are released, the effects on the project can range from delays in downstream activities to changes in the project’s scope. Successfully executing tasks in spite of these impacts—sticking to the target completion date and approved budget—can be tricky. But while juggling mid-project changes is often challenging, there are strategies organizations can use to ensure that testing and QC efforts don’t put the project’s success in jeopardy.

Conduct a thorough analysis of the variables during the initial planning phase. Activities such as testing and QC introduce a lot of unknowns into the mix, and the team can benefit tremendously from the input of a broader group of experts than might normally be involved in planning the project and defining its scope and timeframe.

Get Your Project Sub-Teams Working Together | PMAlliance Project Management Blog

Gaining cooperation across disparate sub-groups is sometimes a difficult task for project managers. Even when everyone agrees they’re on the same page and working toward the same goals, it’s not uncommon to discover that communication channels between the groups are weak and collaboration is lacking. Some departments may have a tough time fully engaging with the effort. Others might try to push their opinions and preferences to the forefront. Participation in meetings and brainstorming sessions is often hit or miss.